Dale & Susan Wingrove Region H Trainer
By The Book
Gold Wing Road Riders Association
Dale and Susan Wingrove
7552 Hwy 278 W
Nashville AR 71852
870-845-0025
regionhtrainer@hotmail.com
BY THE BOOK
By: Dale Wingrove
Region H Trainer
The “By The Book” articles are intended to help familiarize Volunteer Leaders and GWRRA Members with the guidelines, policies, procedures, and information contained in the GWRRA Officer’s Handbook. Please feel free to reprint these articles in Region, District and Chapter newsletters.
This Month’s article is a tool that GWRRA utilizes and share with its chapters that is very misunderstood and can help a chapter grow in so many ways. If you have any questions about the Area Run List, please contact your District or Region Membership
.
. MEMBERSHIP/AREA REPORTS
When a GWRRA Chapter is chartered or, as sometimes happens, its area is realigned, the Chapter Director and the District Director will determine and list all the zip codes that are included in the geographic area to be served by the chapter. This listing must be sent by the District Director to the Home Office. This report, referred to as the Area Report, is NOT a list of Members who BELONG to the designated Chapter. It is only a tool for the Chapter Director to use for contacting prospective Members, new Members, expiring and expired Members or
for an initial mailing list. It has previously been mentioned and deserves to be again…the Members of GWRRA BELONG TO ALL CHAPTERS! “Your” Chapter was chartered as a convenience and benefit to the general Membership who reside within a convenient distance of your gathering place. Once the Chapter has been established, the Report becomes more important as a management tool and less as a “mailing list.” In most instances, sign-in sheets become your primary indicator of “Chapter Participants” and, in turn, lead to more effective Chapter mailing lists. Please remember that the Area Reports are proprietary and confidential to GWRRA and MUST be used only for the expressed business purpose of GWRRA. Only with a written request from the District Director can we change or modify an existing zip code zone. It must be noted, however, that everyone living in a particular zip code area will also be changed. The Area Report is sent monthly to the Region Directors and the Region Membership Enhancement Coordinators who then divide up the report and forward it to the District Directors and District Membership Enhancement Coordinators. The District Directors or the District Membership Enhancement Coordinators divide up the report and send it to the Chapter Directors and the Chapter Membership Enhancement Coordinators. The monthly report includes a list of all new, prospective, expiring and expired Members for the period covered. The Area Report shows the status of Members, their joining and expiration dates and other information that is useful in recruiting and retaining Members.
Information specific to reading the Area Report and the Privacy Policy can be obtained in Officer Resources in Officers’ Connection http://www.gwrra.org/oconnect/ “Understanding Your Area Report” and “Privacy Policy.”